Product
Your student records and BPPE reporting, handled
Aegis Registrar is the system of record for your students and the BPPE reporting that comes out of it - the records-and-reporting backbone of a compliant institution.
Where Aegis earns its keep
Know where you stand
Inspection readiness
Every area Aegis manages, scored against the regulation with a per-student gap drilldown - and the areas it cannot verify, like catalog and website, kept as an honest self-check it never grades.
When the Bureau arrives
Site-visit mode
One button when an inspector arrives: every artifact they ask for a click away, the required student notices generated verbatim, and the Notice-to-Comply 30-day clock tracked as a task.
Concierge, standard
A person, not just software
We migrate your existing records in from whatever holds them today, walk your staff through setup, and help you adapt the built-in operating procedures to how your school actually runs.
The records
The student file, kept defensible from day one.
System of record
Students, programs, catalog editions, enrollments, and a status spine built from dated events. Current status is derived, never a field someone can quietly flip.
Document store
Every required record - high-school verification, transcripts, the signed agreement - filed against the 71920(b) checklist with content hashes and retention classes.
In-app e-signature
Students review and sign their enrollment agreement online, with the signature, consent, and a hash of the exact document kept on file (ESIGN/UETA).
Roles and audit
Role-based access for owners, registrars, admissions, and compliance staff, with an append-only audit log behind every change.
Inspection packet
One-click, per-student export that lays out each record against the regulation it satisfies, ready to hand an inspector.
Enrollment through graduation
The student lifecycle, with the compliance steps built into the path.
Online onboarding
A public application form, an applicant inbox, and a magic-link student portal where students complete their details and upload prior-education documents.
Guided setup
A first-run wizard from institution details to programs, catalog statements, and the required agreement statements, with progress you can see until the records are right.
Lifecycle procedures
Operating guides for each compliance moment - enrollment in the statutory order, cancellation and the 45-day refund clock, graduate close-out, quarterly STRF, the December cycle, inspection day - every step cited, linked to where it happens in Aegis, and print-ready for staff.
Graduate follow-up
Graduation starts the clock: survey emails go out automatically at 30, 90, and 150 days inside the six-month placement window, graduates self-report in about a minute, and every send and answer lands in the evidence log. Staff review each response before anything touches a filing.
Reporting and deadlines
The numbers the Bureau asks for, computed from your live data.
Compliance engine
Completion, placement, salary, and exam rates plus the BPPE Annual Report computed from your live data - and the underlying logic shown on the page, not hidden in a formula.
Compliance calendar
Annual Report, fact-sheet currency, and quarterly STRF dates tracked with citations and days remaining. Aegis tracks the deadlines; your team files and remits.
Financial aid
Disbursements by fund type roll up into public-funding percentages and aid totals for the Annual Report.
Funding calculators
VA 85/15, Title IV 90/10, R2T4, and Cal Grant eligibility computed from figures you enter - the volatile worksheets labeled draft for a financial-aid professional's review.
Want to see your programs in it?
A short walkthrough shows how your Annual Report and student files come together from live data.
Request a demo