Compliance
Built around the rules you are measured against
Most systems store your data and leave the reporting to you. Aegis treats the regulation as the design: your student files, the figures behind your filings, and the reports themselves are the product.
How Aegis maps to the regulation
BPPE Annual Report
Institution and program figures assembled from your enrollments, outcomes, and aid - on demand, not reconstructed by hand each year.
School Performance Fact Sheet
Completion, placement, salary, and exam-passage rates computed with the included and excluded students shown, and the reason for each exclusion.
5 CCR 71920(b) student files
The full required contents of a student file, tracked per student with a clear view of what is present and what is still outstanding.
Enrollment agreements
Agreements carry the required CEC 94911 structure and an itemized cost schedule, signed electronically and kept immutably with the signature record.
Student Tuition Recovery Fund
STRF disclosure carried in the enrollment agreement, with the assessment recorded as a line in the program's cost schedule.
Records retention
Documents carry a retention class so records are kept for the period the regulation requires - transcripts permanently, others to schedule.
Statutory deadlines
The Annual Report (December 1), fact-sheet currency, and quarterly STRF assessment dates tracked with citations and days remaining. Aegis tracks them; it does not file or remit.
Inspection readiness
The record areas above scored as a live report with a drilldown to each gap, alongside a self-attested checklist for the catalog and website items Aegis cannot verify.
Traceability
Every number points back to a record
A reported rate is only as defensible as the data under it. In Aegis, each figure is computed from dated, audited events - so when an inspector asks how a number was reached, the answer is one click away.
By the numbers
What California schools actually get cited - and fined - for
We parsed every notice to comply and every citation order in the public BPPE enforcement record. The two tiers tell different stories: inspection notices are dominated by document gaps that almost never draw fines, while the fines land on records and reporting failures at a median of $5000 each.
Share of the 585 notices to comply citing each area, against the share of the 1615 substantive fined citations citing it. The areas inspectors write up most are the ones the Bureau fines least - a records finding is roughly 50 times more likely to become a fine than a catalog finding.
Share of the 585 notices to comply citing each area. High frequency, fixable, rarely fined.
Share of the 1615 fined citations citing each area, with the median fine for citations in that area.
Unique citation orders per year. The 2019 peak is the unlicensed-operator sweep; since 2023 the Bureau has issued about 300 citations a year, increasingly for records and Fact Sheet data. 2026 is a partial year.
Share of the 2071 fined citations by total fine. Median $5000; mean $9487.
Share of each era's fined citations citing the area. Records, student files, and Fact Sheet data are the growth areas of the current era.
Source: Aegis analysis of the California Bureau for Private Postsecondary Education public enforcement record, June 2026. Notice figures: the 585 notice-to-comply documents on the Bureau's compliance-inspection results page (a recent rolling snapshot, mostly 2024-2026). Citation figures: all 2356 citation documents on the Bureau's disciplinary-actions page, deduplicated to 2234 unique citations dated 2012-2026 ($19.6M in assessed fines); citations without a parseable citation number or date are excluded, and roughly 1600 carry extractable substantive violation sections (older formats resisted extraction and are excluded from area shares, not assumed). A document usually cites several areas, so area rates overlap and do not total 100%. Citations against unlicensed operators (median fine $25000) account for about 56% of total fine dollars; fines against approved schools cluster at $5000-$7500 around records and reporting. These figures describe the public enforcement record, not any individual institution, and are not legal advice.
How Aegis mitigates each risk
What Aegis handles, and where it hands off
Aegis is the records-and-reporting backbone - it owns the figures behind your filings and the reports themselves. It is not a full compliance program, and it does not pretend to be. Here is the honest split.
Reporting & records
- BPPE Annual ReportAssembled from your live enrollment, outcome, and aid data.
- School Performance Fact SheetsCompletion, placement, salary, and exam rates computed with exclusions shown.
- Enrollment agreementBuilt to the CEC 94911 structure with an itemized cost schedule, e-signed.
- STRF disclosureCarried in the agreement; the assessment recorded as a cost-schedule line.
- Student files (71920(b))Required file elements tracked per student, with what is still outstanding.
- Records retentionDated, audited records kept to the retention schedule.
- Cancellations & refundsRecorded with effective dates and the refund calculation.
You act, Aegis supplies
- Website postings (94913)Aegis generates the Fact Sheets and Annual Report your site must display; you host them.
- Annual data accuracyEvery reported figure traces back to a dated, audited record for inspection.
- Inspection readinessScores the record areas Aegis manages; the catalog and website items it cannot verify stay a self-attested checklist.
- Filing deadlinesThe compliance calendar tracks statutory dates with citations and days remaining; your team files and remits.
Institution-level compliance
- School catalog content (94909)Authored by your institution. A BPPE compliance consultant can review it against the required elements.
- Website requirements (94913)Your site to build and maintain; a consultant can audit it for the required content.
- Advertising & disclosures (94897)Often a matter of catalog wording - a consultant review keeps statements compliant.
- STRF remittance, fees, financialsMoney movement and financial statements stay with your team and accountant.
The fineable tier - Annual Report, Fact Sheets, records, STRF disclosure - is exactly what Aegis generates and keeps inspection-ready. The most common notice items, catalog and website content, are the institution's to author; Aegis supplies the documents that must be posted and a BPPE compliance consultant can help with the rest.
Walk through your own reporting
See how a fact sheet or Annual Report figure traces back to the records behind it.
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